This section provides the reports of each of the work tasks and attempts to describe how the work task members co operated to produce the final outputs of the work tasks. Full details of each work task may be found on the individual web pages, from the Work tasks' top page.
13.10.05 and remaining correspondence by telephone and email.
This was refined and clarified to be: to ensure that, as far as possible, all areas of the University, and in particular all committees concerned with planning, were fully aware of the nature of the strategic planning process being conducted and were given every opportunity to feed information into the process.
Letters were sent to all Divisions, the Conference of Colleges, and other selected bodies, outlining the process and asking them to set up the mechanism by which they would be able to plan and formulate their submission to the ICT Strategy Steering Group. It was also offered that members of the group would attend divisional, departmental or college meetings to give presentations and to answer questions.
A questionnaire was produced, to provide an underlying framework, making it clear to those responding that they should be considering issues at a strategic level, and giving them a 'vision' of the ICT future that might be achieved. This drew heavily on the 'scenarios' produced by work task K.
Over the course of the ICT Strategy Programme, presentations were made to and consultations held with a number of groups, including: the ICTC and its Strategy sub-committee, ITRC, Standing Committee of the Conference of Colleges, the Business Systems Programme Board, the Humanities Division IT Committee , the Social Sciences Division IT Committee, the MPS Divisional ICT Panel, the MSD Libraries and Information Committee (CLOIS), the ASUC Strategy Group, the Continuing Education ICT Group, the Educational Policy and Standards Committee, the Joint Colleges' and IT Users' Group, the Staff Consultative Forum, the Internal Auditors, the Value For Money Working Party, the Web Strategy Group.
In order to widen the scope of consultation and information exchange with colleges, an 'ICT Strategy Consultation Event' was held at Somerville College. Ten colleges, selected as a cross-section of size and scope, were each invited to send three delegates. These included groups such as bursars who are not usually directly involved in ICT consultations.
Work task D required initial output from work task B by 19 October 2005. Some output was produced by that date but work task D and work task B gradually evolved into working in a synergistic way, with each helping the other to perform its remit.
The majority of the ICT Strategy Programme was a bottom-up process which sought the collective wisdom on how to develop an ICT Strategy which would lead to a coherent ICT environment for the collegiate University. Work task C took a different, and complementary, approach which started with a remit to understand and extract the key strategic directions of the University and ensure that there was suitable underpinning of the ICT infrastructure. The benefit was a direct connection of the ICT Strategy Programme with the Corporate Plan and a way of ensuring that the high level needs of the University were met.
Depended on the initial report from work task B (Consultation with ITSSG and IT Committees). The Consultants also required output from work task D after confirmation from the 2nd meeting of the ICT Strategy Steering Group.
19.01.06 and then remaining correspondence by telephone and email
This work task stated work by producing a "strawman". This was an initial suggested ICT Strategic Plan not designed to be in any way prescriptive but designed to encourage thought and discussion around the Collegiate University and within the other work tasks. The Strawman went through many iterations, finishing at version 1.4 which was discussed by the meeting of the ICT Strategy Steering Group on 28.04.06.
The first draft of the ICT Strategic Plan was completed on 12.05.06 and the second on 26.05.06, for discussion at the final ICT Strategy Steering Group meeting on 01.06.06. Further drafts of the Strategic Plan were then produced with the help of a professional editor with the forth draft being published on 31.07.06
Work task J depended entirely on the work of all the other work tasks to provide it with the material it needed to formulate an ICT Strategic Plan relevant to and consistent with the view, needs and aspirations of the wider collegiate University.
The published drafts of the ICT Strategic Plan are collected together on a web page
13.10.05 and then conducted the rest of its business via email.
The purpose of these scenarios was to encourage people to think about how ICT might best enable their role in the University and to encourage them to think about future developments that they had not hitherto considered.
The remit of this work task did not change during its existence but extra scenarios were added at various points in its life. One Scenario was provided by a member of staff from a College Library, as a direct result of the Colleges Consultation meeting held in March 2006.
This work task met once, in order to consider how it would spread the work of writing user scenarios. Some scenarios were produced in October 2005 to enable and encourage discussion among other worktasks. A revised scenarios document was published in April 2006 for use in the ICT Strategic Plan document.
The main interaction with other work tasks was to provide them with a basis for discussion. work task B however produced some input to work task J as a result of the Colleges Consultation event in March 2006.