5.2.1. Membership
Alan Gay (leader), Jo Ashbourn, Paul Jeffreys, David Popplewell, Anne Trefethen,
Jeremy Worth, Sebastian Rahtz and Rina Israeli.
5.2.2. Meeting dates and papers
13.10.05 and remaining correspondence
by telephone and email.
5.2.3. Remit
Undertake consultations throughout ICT Strategy Programme.
5.2.4. Changes to remit
This was refined and clarified to be: to ensure that, as far as possible, all areas
of the University, and in particular all committees concerned with planning, were
fully aware of the nature of the strategic planning process being conducted and were
given every opportunity to feed information into the process.
5.2.5. What was actually done, with an emphasis on consultation
Letters were sent to all Divisions, the Conference of Colleges, and other selected
bodies, outlining the process and asking them to set up the mechanism by which they
would be able to plan and formulate their submission to the ICT Strategy Steering
Group. It was also offered that members of the group would attend divisional,
departmental or college meetings to give presentations and to answer questions.
A questionnaire was produced, to provide an underlying framework, making it clear to
those responding that they should be considering issues at a strategic level, and
giving them a 'vision' of the ICT future that might be achieved. This drew heavily
on the 'scenarios' produced by work task K.
Over the course of the ICT Strategy Programme, presentations were made to and
consultations held with a number of groups, including: the ICTC and its Strategy
sub-committee, ITRC, Standing Committee of the Conference of Colleges, the Business
Systems Programme Board, the Humanities Division IT Committee , the Social Sciences
Division IT Committee, the MPS Divisional ICT Panel, the MSD Libraries and
Information Committee (CLOIS), the ASUC Strategy Group, the Continuing Education ICT
Group, the Educational Policy and Standards Committee, the Joint Colleges' and IT
Users' Group, the Staff Consultative Forum, the Internal Auditors, the Value For
Money Working Party, the Web Strategy Group.
A briefing meeting was held for IT Support Staff, and a small working group was set
up to formulate a combined reply, after consulting the College IT Officers' Forum.
In order to widen the scope of consultation and information exchange with colleges,
an 'ICT Strategy Consultation Event' was held at Somerville College. Ten colleges,
selected as a cross-section of size and scope, were each invited to send three
delegates. These included groups such as bursars who are not usually directly
involved in ICT consultations.
All responses, whether received directly by work task B or indirectly through other
routes, have been submitted to work task D for use as part of their determination of
requirements.
5.2.6. Interactions with other Work Tasks
Work task D required initial output from work task B by 19 October 2005. Some output
was produced by that date but work task D and work task B gradually evolved into
working in a synergistic way, with each helping the other to perform its remit.
5.2.7. Final Outputs
Communicated with as many ICT Committees across the Collegiate University as
possible, including, ITSSG, ICTC, CITUG, ITUG, Divisional IT Committees, PRAC,
Conference of Colleges.
