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ICT Strategy News (Issue Three)

1. ICT Strategy Purpose
ICT Landscape Survey

The rationale behind an ICT Strategy is to help ensure a co-ordinated and coherent approach to the development, deployment and support of ICT services and infrastructure to underpin the collegiate University’s teaching, learning, research and administrative systems. The Strategy Steering Group consists of staff from across the collegiate University who will develop, in close partnership with the University, a plan which will propose the policies and governance structure required in order to progress a new strategy.

Paul Jeffreys

Acting ICT Straegy Director

Work Tasks are the building blocks of the ICT Strategy Programme. The Work Tasks depend heavily on each other and will be key to the formulation of an ICT Strategic Plan that takes into account the needs and aspirations of ICT users throughout the University. You are warmly encouraged to email ict@ox.ac.uk with any suggestions or comments about the scope or direction of the Work Tasks.

1.1. Work Task A

This short task has the job of writing a notice about the ICT Strategy Programme for publication in the Gazette later this month. A draft will be presented for approval to the second ICTS-SG meeting on 20 October. Members include Paul Jeffreys (Chair), Joanna Ashbourn, Lou Burnard, Pete Biggs, and Annette Haworth.

1.2. Work Task B

This Work Task aims achieve two -way communication about the Strategy Programme with as many key University committees as possible during Michaelmas Term. Its work is in close collaboration with Work Tasks D (User Requirements) and K (User Profiles and Scenarios). Its first meeting was held on 13 October. Members include Alan Gay (Co-Chair), Sheelagh Treweek (Co-Chair), Joanna Ashbourn, Ann Clayden, Rina Israeli, Paul Jeffreys, (observer), David Popplewell, and Jeremy Worth.

1.3. Work Task C

Identifying the specific objectives of the collegiate University to which the ICT Strategy must relate is the key output from the Work Task. The group will hold its first meeting within the next week. Members include Paul Jeffreys (Chair) Matthew Dovey, Kate Lindsay, Howard Noble, Michael Sibley (observer) and Stephen Parkinson

1.4. Work Task D

This Work Task will determine the ICT requirements of the different parts of the collegiate University, partly based on the results from Work Task B but also from a user perspective. Work Task D will also define interfaces to specific services including libraries, business systems, Oxford Super Computer, and any future data repositories. The group will hold its first meeting on 19 October. Members include Anne Trefethen (Chair), Pete Biggs, Mike Giles, Wylie Horn, Paul Jeffreys, Stephen Parkinson (observer), David Perrow, and David Popplewell.

1.5. Work Task E

Work Task E is charged with proposing suitable structures for the operation and governance of a federated ICT environment. As part of this remit the group will investigate best practice in the management of federated ICT architectures. The first meeting of this Work Task will be held within the next week. Members include Dave Watson (IBM, Co-Chair), Paul Jeffreys (Co-Chair), Pete Biggs, Keith Burnett, Bill Dutton (observer), Stuart Lee (advisory), David Perrow (observer), and Margaret Taylor (observer).

1.6. Work Task F

Monitoring the work of the Enhanced Computing Environment (ECE) Consultant and providing an interface between the Strategy Programme and the ECE Project is the main responsibility of this group. Members include Paul Jeffreys (Chair), Lou Burnard, Mark Clark, Niall Hedderley, Bridget Lewis, and Mark Round.

1.7. Work Task G

Development and implementation of ICT strategies and governance in other Universities will be the major focus for this research-based Work Task. Its output will be critical in avoiding the many possibly pitfalls in a project of such scale and importance. The first meeting was held on 13 October where it was agreed to approach four universities, two from the UK and two from the USA. An interim report will made to the 25 November meeting of the ICTS-SG. Members include Nigel Herriot (IBM, chair), Michael Fraser, Paul Jeffreys (observer), Stuart Lee and Bill Olivier (observer).

1.8. Work Task H

Work Task H will identify the likely significant ICT investments the University will need to make over the next five years. The group will hold its first meeting within the next two weeks. Members include Paul Jeffreys (Chair), Anne Clayden (observer), Jerry Fishenden, Mike Giles, David Perrow, Dave Popplewell, and Anne Trefethen.

1.9. Work Task I

This Work Task will develop and propose a financial model for ICT investment within the collegiate University. It will primarily use the output from Work Task H but will also take into account lessons learnt from other universities (Work Task G). The group will first meet in the latter part of November. Members include Rhys Newman (Chair), Pete Biggs, Mark Clark, Annette Haworth, Paul Jeffreys, Bill Macmillan, Mike Sibley, and John Jenkins.

1.10. Work Task J

Work Task J is the centre of the whole ICT Strategy Programme. It is responsible for receiving outputs from the other Work Tasks and producing the overall ICT Strategic Plan. This Work Task will not start until January 2006 when it is expected that all other Work Tasks will have completed their outputs. Members include Paul Jeffreys (Chair), Keith Burnett, Mark Clark, Michael Fraser, Annette Haworth, Stuart Lee, Stephen Parkinson, Bernard Silverman (observer), Margaret Taylor (observer), Anne Trefethen, Sheelagh Treweek, David Watson.

1.11. Work Task K

Work Task K aims to devise a series of basic scenarios that show the potential day to day impact of the ICT Strategic Plan on members of the collegiate University. Members of the Work Task are: Michael Fraser (Chair), Paul Jeffreys (observer), David Popplewell, Peter Robinson, Nigel Rudgewick-Brown and Jeremy Worth. The Work Task held its first meeting on 13 Oct and agreed to provide Work Task B with an initial set of profiles for a range of ICT users (students, researchers, tutor, administrator, etc.). It is important that the scenarios are realistic. The initial profiles will be further developed in response to feedback before being passed to Work Task D. The Work Task's web page includes a basic set of example scenarios.

On the recommendation of the ICTC Strategy Sub-Group we have further extended the deadline for submitting a response to the ICT Landscape Survey. Please visit http://www.ict.ox.ac.uk/
strategy/surveys/and complete the Survey no later than 18 Nov 2005.

2. Future Meetings

Meetings of the ICT Strategy Steering Group will take place at the Saïd Business School, all at 2pm:

  1. Thursday 20 October 2005
  2. Friday 25 November 2005
  3. Wednesday 8 February 2006
  4. Tuesday 11 April 2006

3. Further information

For all correspondence regarding the ICT Strategy Programme including this newsletter please email ict@ox.ac.uk.

The ICT Strategy Programme website, with full details of the Work Tasks, is at:


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